Privacy policy

ECTA Membership and Data

An ECTA Membership will hold and process personal data in the context of ECTA membership for the following purposes:

Managing your company’s ECTA membership
Managing access to our website and member services
Giving ECTA members’ access to each other’s basic contact data
Sending you information we believe may be of interest to you based on your company profile or the interests you have communicated to us
Seeking information about you, your company and your views on what priorities and services you would like us to provide
The lawful basis for processing your data is within the legitimate interests of ECTA and in line with our non-profit mission “to improve the standards of efficiency, safety, and security as well as the environmental and social impacts of the transport and logistics of chemical goods in Europe”

Project implementation ECTA will hold and process data of representatives of members of ECTA and of persons involved in other projects in order to achieve the shared objectives of the projects and the ECTA mission. ECTA will also hold and process data of persons who apply to take part in ECTA activities such as the Responsible Care workshop, the ECTA Annual Meeting, working groups & issue teams, networks of experts and/or any other ECTA supported projects. In all cases, we believe that there is a contractual basis for processing such personal data.

public view

Data of you will be published on our website for different reasons and with different impact:

a) Membership

If a company is an ECTA member, it is published on our website and viewable for all users. Data that is published is Company’s name, website and Responsible Care Membership. The aims of this publishing are transparency, as well as networking.

b) Executive Committee/Board of Directors/Committees/Working Groups/Team

If a person is part of one of this groups, its name, company, country, picture and role within ECTA is published on this website and viewable for all users.

The aims of this publishing are transparency, as well as networking.

media

All media on this website are copyrighted and are neither allowed to be downloaded, copied nor shared.

events

If a person registers to an ECTA event, all given data while the registration is stored within our database. Other Data than the name and company will not be forwarded to third parties. Names and Company will only be forwarded to Event location for managing the Event package like table reservation. For physical Events the name and company will be printed in order to give the person access to network.

Stored email addresses will be used to contact the registrant before, while and after the Event. Stored invoice details will be stored in order to manage the invoicing process properly. This data is forwarded to our accountant for managing the invoicing process.

For online Events, the stored email address will be used to send out the Link for the meeting.

Cookie Policy

borlabs cookie

This Supplier manages your Cookie Preferences.

Aim is to store and manage and the duration is one year.

gdpr policy for the ecta drivers app

Introduction

We understand that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who uses our Services and/or using our website and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”). Please read this Privacy Notice carefully and ensure that you understand it.

This policy applies where we are acting as a data controller with respect to the personal data of our website visitors; in other words, where we determine the purposes and means of the processing of that personal data.

We also recommend that you read our relevant cookie policy when you visit our website. It explains what cookies are, which ones are used by us, how you can change your cookie preferences and how we protect your privacy. The cookie policy can be found after this Privacy notice.

2. Information about us

This website and underlying services is an initiative of ECTA, a non- profit organisation incorporated and existing under the laws of the Belgium with registered address at Auguste Reyerslaan 80, 1030 Schaarbeek, Belgium and with company number 0465.298.211 referred to as “ECTA” or “we” or ‘us’).

You can contact our person responsible for privacy in writing at the following address: ECTA, Auguste Reyerslaan 80, 1030 Schaarbeek, Belgium or sending an email to info@ecta.com.

3. What is personal data?

Personal data is defined by the by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

The personal data that we use is set out in section 5 of this Privacy Notice.

4. What are my rights?

Under the GDPR, you have the following rights, which we will always work to uphold:

The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions.
The right to access the personal data we hold about you. If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any personal data is held). This is known as a ‘data subject access request’..
The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.
The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please note that this right is not absolute and can only be used if (i) we no longer need your personal data for the original purpose, (ii) if you withdraw your consent for processing it, (iii) if you object to us processing your personal data for our legitimate interest, (iv) if we unlawfully process your personal data or (v) if a local law requires us to erase your personal data..
The right to restrict (i.e. prevent) the processing of your personal data. You have the right to ask us to restrict the use of your personal data if (i) you believe that the personal data which we hold is inaccurate, (ii) if we are processing the personal data unlawfully, (iii) you have objected to us processing your personal
data for our legitimate interests or (iv) we no longer need the personal data for the purposes of processing but you want us to keep this for the establishment, exercise or defence of legal claims.
The right to object to us using your personal data for a particular purpose or purposes. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in a structured, commonly used and machine readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
Rights relating to automated decision-making and profiling. You have the right not to be subject to decisions which may legally or significantly affect you and that were based solely on automated processing using your personal data. We will however not use your personal data in this way.

There is in principle no charge for exercising your right. If, however, your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your request within one month after receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. The contact details of your supervisory authority can be found here. You may do so in the country of your habitual residence, your place of work or the place of the alleged infringement. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first.

5. What personal data do we process?

In this section we have set out:

the general categories of personal data that we may process;
the purposes for which we may process personal data; and
the legal bases of the processing.

Depending upon your use of our Services and/or website, we may collect some or all of the following personal data:

Usage data

We may process data about your use of our website and services (“usage data“). The usage data may include browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytic tool Microsoft Clarity. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is[our legitimate interests, namely monitoring and improving our website and services.

Account data

We may process your name, contact information, connected ECTA Partner (“account data“).The source of the account data is you. The account data may be processed providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

Correspondence data

We may process information contained in or relating to any communication that you send to us (“correspondence data“).

The correspondence data may include the communication content and metadata associated with the communication. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely [the proper administration of our website and business and communications with users.

Other categories of data

We may process any of your personal data identified in this Privacy Notice where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

We may process any of your personal data identified in this Privacy Notice where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.

In addition to the specific purposes for which we may process your personal data set out in this section, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

Please do not supply any other person’s personal data to us, unless we prompt you to do so.

6. Do you share my personal data?

Use of processor(s)

We are free to rely on data processors. A processor is the natural or legal person who processes your personal data upon request and on behalf of us, the controller. The processor is required to ensure the security and confidentiality of the personal data. The processor will always act on our instructions. We rely on processors for hosting purposes, administrative purposes, analytic purposes and communication purposes.

With a view to the optimal protection of your personal data, we have made the necessary contractual arrangements with our processors to ensure that they apply the highest privacy standards. In any event, data processors shall be required to ensure the security and confidentiality of the personal data.

Transfer of personal data to third parties

In addition to the specific disclosures of personal data set out in this section, we may also disclose your personal data where such disclosure is necessary for the establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. We may also disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

7. International transfers of your personal data

We will only store or transfer some of your personal data within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the Data Protection Legislation, GDPR, and/or to equivalent standards by law.

8. How long will you keep my personal data?

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept until you delete your account or as long as required by mandatory law. Your data personal data will therefore be kept for the following periods:

Type of Data	How long we keep it
Identity Information including e.g. name	Until ECTA, your connected ECTA Partner or you step back from the contract. Then all your identity information will be deleted.
Contact information including email address	Until ECTA, your connected ECTA Partner or you step back from the contract. Then all your identity information will be deleted.
Business information including companies you are driving for.	Until ECTA, your connected ECTA Partner or you step back from the contract. Then all your identity information will be deleted.

In some cases, it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria:

Notwithstanding the other provisions of this section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

9. How do we protect your personal data?

The security of your personal data is essential to us. To protect your data, we will take appropriate technical and organisational precautions. This means that we have the necessary policies and procedures and IT security measures in place to ensure the confidentiality and integrity of your personal data. These policies, procedures and measures are periodically updated to keep them in line with regulations and market developments.

Internal access to the personal data is limited on a strict ‘need-to-know’ basis. Only authorized personnel, whose activity will be monitored to prevent any misuse, will be able to access the personal data.

10. Third Party Websites

Our website includes hyperlinks to, and details of, third party websites. We have no control over, and are not responsible for, the privacy policies and practices of third parties.

11. Personal data of children

Our website targeted at persons over the age of 18. If we have reason to believe that we hold personal data of a person under that age in our databases, we will delete that personal data.

12. About Cookies

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed. Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

For more information on the cookies that we use, we refer to the section below the privacy policy for the ECTA Driver APP.

13. Changes of this Privacy Policy

We reserve the right to change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our website in a way that affects personal data protection and privacy. Every change will be posted on our website. We advise you to consult our Privacy Notice regularly to be kept up to date.

Last update: 25.06.2023

cookie policy for the ecta drivers app

Introduction

1.1 General

This web-app (“ECTA Drivers APP“) uses cookies and similar technologies to distinguish you from other users. By using cookies, we can provide you with a better experience and improve our web-app by better understanding how you use it. To the extent that these cookies are not strictly necessary for the use of our web-app, we will ask you to consent to the use of cookies when you first visit our web-app.

1.2 Glossary

In this Cookie Statement, unless the context requires otherwise, the following terms have the following meanings:

“Cookie” means a small file placed by our web-app on your computer or device when you visit certain parts of our web-app and/or when you use certain features of our web-app. Cookies generally do not contain any information that personally identifies a user, but personal information we store about you may be linked to the information stored in and obtained from cookies;

“Cookie law” means the relevant provisions of the EU 2002/58 Directive on Privacy and Electronic Communications 2002 (“E-Privacy Directive“) and of the EU Regulation 2016/679 General Data Protection Regulation (“GDPR“);

“Personal data” means any data relating to an identifiable person who can be identified, directly or indirectly, by that data, as defined in GDPR; and

2. Contact Details

Our web-app and services are offered and operated by ECTA – European Chemical Logistics Association. We are registered in Belgium under registration number 0465.298.211 and our registered office is located at Boulevard Auguste Reyers 80, 1030 Brussels.

You can contact us:

by post, to [the above postal address];
by telephone, at +3223185827 or
by e-mail, using info@ecta.com;

3. How does our web-app use cookies and what types of cookies are there?

3.1 Strictly necessary cookies

A cookie falls into this category if it is essential for the operation of our platform, supporting features such as setting your privacy preferences, logging in, payment transactions or filling out forms. In other words, these cookies are used to enable the web-app to function and cannot be disabled in our systems. They are usually only set in response to actions you have taken.

3.2 Analytical cookies

It is important for us to understand how you use our web-app, for example, how efficiently you navigate and what features you use. These cookies allow us to track visits and traffic so that we can measure and improve the performance of our web-app. They help us know which pages are the most and least popular and how users move through the web-app. Analytical cookies allow us to collect this information and help us to improve our web-app and your experience of it.

3.3 Tracking cookies

These cookies record analytical (anonymous) information about how you visit the web-app, in order to improve the web-app and user experience.

3.4 Functional cookies

Functional cookies allow us to provide you with additional features on our web-app, such as personalisation and remembering your stored preferences. Some functional cookies may also be strictly necessary, but not all of them necessarily fall into that category. These cookies may be set by us or by third party providers whose services we have added to our pages.

3.5 Third party cookies

Third party cookies are not placed by us, but by third parties who provide services to us and/or to you. Third party cookies may be used by third parties providing analytical services to us (these cookies work in the same way as the analytical cookies described above).

3.6 Persistent cookies

Each of the above types of cookie can be a persistent cookie. Persistent cookies are cookies that remain on your computer or device for a predetermined period of time and are activated each time you visit our web-app.

3.7 Session cookies

Each of the above types of cookie can be a session cookie. Session cookies are temporary and only remain on your computer or device from the moment you visit our web-app until you close your browser. Session cookies are deleted when you close your browser.

4. What cookies does our web-app use

4.1 Third party cookies

The following Third party cookies may be placed on your computer or device:

Name cookies	Purpose and type	supplier	Strictly necessary	Storage period in Seconds
Microsoft Clarity	Statistics • MUID • CLID • _clsk • _clck	Microsoft	no	MUID: 259200 CLID: 86400 _clsk: 86400 _clck: 31556926
Truendo Privacy Management	Cookie Consent Management System • truendo-tcf-v2 • truendo_* • truendo-tcf-v2-glo • crisp-client*	Truendo	yes	truendo-tcf-v2: 33696000 truendo_*: 31536000 truendo-tcf-v2-glo: 33696000

FriendlyCaptcha	Captcha Tool		yes
Google Maps	To show the Map to find locations	Google	yes

4.2 Analytical cookies

Our web-app makes use of the analytical services. Analysis of the platform refers to a set of tools used to collect and analyse anonymous usage information so that we can better understand how our platform is used. This in turn enables us to improve our web-app and the services offered via this platform. You do not need to allow us to use these cookies, as the use of analytical cookies does not pose any risk to your privacy or your safe use of our platform, it allows us to continually improve our platform, giving you a better and more useful experience.

The analytical services used by our platform include the following cookies:

Name cookies

Purpose and type

supplier

Strictly necessary

Storage period

Microsoft Clarity

Statistics
• MUID

• CLID

• _clsk

• _clck

Microsoft

5. Consent and retention control

Before cookies are placed on your computer or device, you will receive a cookie banner pop-up, asking your permission to set these cookies. By giving your consent to the placing of cookies, you enable us to provide you with the best possible experience and service. You can, if you wish, refuse permission to place cookies, unless these cookies are strictly necessary. However, it is possible that certain functions of our platform do not function fully or properly. You have the option to allow and/or refuse different categories of cookies that we use. You can return to your Cookie Preferences at any time to view and/or change them by clicking on “manage your cookie settings” at the menu of the web-app.

In addition to the controls we offer above, you can choose to enable or disable cookies in your Internet browser. Most Internet browsers also allow you to choose whether to disable all cookies or only third-party cookies. By default, most Internet browsers accept cookies, but this can be changed. For more information, refer to the help menu of your Internet browser or the documentation that came with your device.

The links below provide instructions on how to manage cookies in all common browsers:

6. Changes

We may change this Cookie Statement at any time. In such case we will inform you of such change 30 days prior to such effective change. The details of the changes will be explained at the top of this page. You are therefore advised to check this page from time to time.

In case of inconsistency between the current version of this Cookie Statement and one or more previous versions of this Cookie Statement, the current and applicable provisions shall prevail, unless explicitly stated otherwise.

7. Your rights and information with regard to the processing of personal data

Some rights are complex and not all details are included here. Therefore, please read the relevant provisions and guidelines of supervisory authorities for a full explanation of these rights.

Your most important rights under the GDPR are:

the right of inspection;
the right of rectification;
the right to erase (oblivion);
the right to restrict processing;
the right to object to the processing;
the right to data portability;
the right to lodge a complaint with a supervisory authority, and
the right to revoke your consent.

These rights are exercised in accordance with the terms and conditions set out in our Privacy Notice. More information about privacy, data protection and your rights can be found in the Privacy Notice: https://ecta.com/privacy-policy/